Transport & Logistics
Keep your operations moving with greater clarity and control.
Every trip earns or loses money, and most owners find out months later. Freight is agreed the day the load moves; everything that eats into it turns up afterwards, from different people, in different books.
Operational areas
- Trips
- Vehicles
- Drivers
- Diesel
- Billing
Built for this
Transport Operations OS
Trips, vehicles, drivers, diesel and money in one system
One afternoon
A truck gets back from a Nashik run on Thursday. The driver hands over a fistful of diesel slips, a toll receipt, and an unloading charge he remembers but cannot prove. Freight gets billed three weeks later. By then the diesel sits in one register, the advance in a diary, the toll on a FASTag statement nobody has downloaded. The trip that looked fine on the phone call has quietly lost four thousand rupees. Nobody finds out, because nobody ever puts those four things on the same page.
Transport & Logistics businesses manage a constant flow of
- Vehicles
- Drivers
- Trips
- Diesel
- Tolls
- Maintenance
- Customers
- Advances
- Documents
- Costs
The operation
How the business runs — and where it stops being visible
Every stage produces information. The problem is rarely any single stage; it is that they never meet. The marked stages are where the record either stops, or stops being trusted.
Enquiry
Rate agreed
LR issued
Vehicle allocated
Driver advance
Advance, diesel drawn and expenses claimed stop reconciling across forty drivers
Loading
In transit
Detention and extra charges get agreed on a phone call and never recorded
POD collected
An unsubmitted POD is an unbilled trip, and only the driver knows
Settlement
Invoice
Where it breaks
The problems that cost real money
Not the ones a brochure lists. The ones that come up when you sit with the person doing the work.
Nobody can compute profit on a single trip
Freight is in one register. Diesel slips are in another. The driver's khata is in a diary. Tolls are on a FASTag statement. Assembling them per trip is a day's work, so it never happens, and vehicle profitability stays a feeling.
Driver advances drift, and always in one direction
Advance given, diesel drawn, expenses claimed, balance settled. Across forty drivers and two hundred open trips, the khata stops matching. Everyone knows it. Nobody can prove where.
Own trucks and market trucks are two businesses in one book
One has EMI, driver salary, tyres and depreciation. The other has a hire rate and a commission to a broker. Add them together and both sets of numbers stop meaning anything.
PODs sit in a driver's cabin and nobody bills them
An unsubmitted POD is an unbilled trip. That is working capital parked in a truck, and the only person who knows is the driver.
Documents expire at the checkpost, not in the office
Fitness, permit, national permit, insurance, PUC. Across a fleet, somebody always finds out the hard way.
Detention and extra charges get forgotten
The costs that turn a profitable trip into a loss are exactly the ones agreed on a phone call and never written down.
The rate was right two years ago
Diesel moved. Tolls moved. Driver wages moved. The rate contract did not, and nobody has recalculated what that route actually costs to run today.
What changes
What the system changes
Every cost lands on the trip that caused it, at the moment it happens, entered by the person who is standing there. The trip closes with a real number. Vehicle, route, customer and driver profitability stop being a monthly investigation and become something you can look up.
The product
Built for this industry: Transport Operations OS
Transport Operations OS runs trips, vehicles, drivers, diesel, documents and money in a single system, so every trip closes with a real cost, and every vehicle has a P&L you can trust.
Trips & LR
Consignment notes, multi-point loads, trip status, e-way bill reference, POD capture and submission tracking
Vehicles
Own and market vehicles, ownership and hire rates, running cost, tyre history, odometer, availability
Drivers
Driver master, licence validity, trip allocation, advance khata, settlement history, salary or trip-wise payout
Diesel & fuel
Pump entries, fuel card and FASTag statement import, per-trip diesel, mileage by vehicle and route
Trip costing
Freight, diesel, advance, toll, detention, loading and unloading, commission, assembled into one trip P&L
Maintenance
Breakdown and scheduled service, workshop jobs, spare consumption, cost per vehicle per kilometre
Custom & enterprise
When the product isn't the whole answer
Fleets above a few hundred vehicles, multi-branch operations, 3PL contracts with their own settlement rules, or an existing ERP that has to stay — these go beyond what the product covers. We extend it, integrate it, or build alongside it.
Our approach
However it gets built, it starts the same way
We spend time in the operation before proposing anything. The first three stages finish before a single screen is designed.
Understand
How the business actually works
Analyse
Where time, money and clarity are lost
Research
What the better way forward looks like
Design
Workflows, data and interfaces
Build
Modern, maintainable technology
Evolve
Improve as the business changes
Let's understand your operation.
Tell us how the business runs today and where it becomes difficult. We'll start there.